Development Coordinator, Office of Development and Alumni Services

Application Details

For more information, or to apply for this position, please use the Yale STARS Gateway and search for the STARS Requisition Number provided in this description:

STARS Requisition Number: #45617BR Development Coordinator 2

Position Focus:

Provide high-level coordination, writing and support for the School of Forestry & Environmental Studies’ fundraising and alumni services efforts, assisting the Director and Assistant Directors (“Directors”). This position has three primary responsibilities: stewardship, event planning, and communications.
 

Essential Duties:

Stewardship

  1. Coordinates stewardship process at F&ES, including interacting with the business office, financial aid, and admissions offices; and students.
  2. Creates, drafts, formats, proofreads, and edits personalized annual stewardship reports in a variety of formats.
  3. Conducts accurate and thorough background research on donors, report recipients, and students featured in the annual reports. Gains a full understanding of the F&ES relationship with the donors of the endowed funds and of the purposes of their funds.
  4. Contacts F&ES students, professors, and other F&ES and University staff to gather information necessary for drafting reports. Organizes and maintains such information.
  5. Maintains accurate and complete information in relevant stewardship reporting databases and tracking reports.
  6. Drafts a wide variety of written materials including detailed biographical and business briefings, correspondence, proposals and indentures.
  7. Designs, develops and produces ad hoc reports and analyses by report generation and manipulation of information systems, including our primary alumni database (HOPPER, a Blackbaud CRM).
  8. Proactively suggests process and procedure improvements and ideas for enhanced stewardship.
  9. Interacts with F&ES donors and alumni at the request of the Director and/or Assistant Directors.
  10. May perform other duties as assigned.
 

Event Planning

  1. Coordinates and staffs F&ES events. Works with directors to secure hosts and locations for events both on-campus and -off. Produces printed invitations and confirmation cards as well as electronic invitations. Compiles and maintains invitation lists, extends invitations, confirms attendance, ensures attendance accuracy, solicits and prepares biographical information about guest speakers, prepares and tracks Event Flow documents, staffs selected events, and contacts vendors.
  2. Takes the lead in planning F&ES alumni events and receptions, including F&ES Leadership Council and Reunion Weekend. Tracks necessary reservations, certificates and contracts.
  3. Responsible for budgeting and tracking expenses for events, including processing event-related expenses; and other event-related activities.
 

Communications & Research

  1. In consultation with the Directors, coordinates electronic communications to F&ES’s alumni and donor audiences.  Designs informative, attractive, and effective communications to maximize alumni and donor engagement.
  2. Tracks all electronic communications and relevant statistics, including date, type, audience, time sent, open rate, clicks, etc. Conducts ongoing analysis of the statistics to inform possible design adjustments.
  3. Copy-edits CANOPY, the F&ES alumni magazine, as supervised by the Editor.
  4. As needed, drafts correspondence for the F&ES Dean and the Director of Development & Alumni Services.
  5. In consultation with the Assistant Director, Development & Alumni Services, conducts research on corporations and foundations using office files, databases, and Internet search engines and resources.
 

Required Education and Experience:

  1. Bachelor’s Degree with three to five years of administrative or professional experience in development, communications, and/or event planning.
  2. Preferred:
    • Interest in the environment
    • Experience in a university setting
    • Proficiency in HOPPER (a Blackbaud CRM system)
    • Familiarity with Yale
 

Skills and Abilities:

  1. Exceptional oral and written communication, editing and analytical skills  
  2. Ability to interact with top level donors and Yale administrators, as well as students and alumni volunteers.
  3. Knowledge of and proficiency in Microsoft Office, web-based email systems such as MailChimp or MyEmma, and social media.
  4. Ability to master University-wide databases (e.g., HOPPER). 
  5. Demonstrated organizational and research abilities with strong attention to detail.
  6. Experience with website searches and public information sources. 
  7. Ability to prioritize and handle diverse, simultaneous tasks while attending to details and follow-through.
  8. Ability to initiate and complete tasks with minimal supervision.
  9. Professionalism, maturity, good judgment, and ability to work with confidential material. 
  10. Ability to work well in and foster a team environment.  
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